Data Handling for Employers and Travel Sponsors

When persons working for a business that utilizes travelflairz.com provide their personal information to us as representatives of their employer or travel sponsor, we will uphold our duties in handling your data.

When your employer or travel sponsor utilizes travelflairz.com to buy travel services, the designated service provider will handle safeguarding your personal information and adhering to relevant laws and regulations.

Consent and Data Collection

When you provide us with your personal information, you are agreeing to the terms outlined in this Notice for how your data will be handled. Your submission also gives us permission to collect, use, and disclose this information according to the guidelines in this Notice. If you do not agree with any part of this Notice, please refrain from giving us your personal information.

It's important to note that if you do not give or withdraw consent for your personal information, it may affect our ability to provide certain services such as booking travel arrangements. These services require complete details including your name, contact information, and identification (such as a passport). Without this necessary information, we will not be able to make bookings on your behalf.

Privacy Notice Overview

The goal of this objective is to streamline our communication processes. At travelflairz.com, our privacy notice outlines how we handle your personal information. This includes any data shared by your employer or travel sponsor, as well as the methods, timeframe, and reasons for processing your data.

Types of Data Collected

Outlined is our procedure for managing your personal information, excluding de-identified and anonymous data. This includes the collection, utilization, storage, and distribution of various types of data relating to you.

Identity Data

The identity data section includes crucial information for verifying an individual's identity, such as their name, date of birth, and social security number. It acts as a method of confirmation.

Contact Data

We require contact information such as billing and delivery addresses, email, and telephone details.

Travel Data

Our report on travel data is thorough, comprising of information from various sources. It provides statistics, trends, and analysis of the present state of travel. This includes the passport number and any relevant identity documents for domestic travel or a seaman's book, if applicable.

Financial Data

The Financial Data category contains vital information like payment card details, bank account numbers, and other necessary data for conducting financial transactions.

Transactional Data

The Transactional Data we provide contains payment details and other relevant information for all parties involved in your purchases with us.

Profile Data

The Profile Data section contains a variety of components, including your login details, past trips/transactions, and preferred service providers (like airlines and hotels). It also includes any feedback or survey responses you have provided.

Marketing and Communications Data

The data collected under this category pertains to marketing and communications efforts. The Marketing and Communications Data contains both your communication preferences and contact details.

Combined or Grouped Data

The information contained in this report offers valuable insights into different aspects of our organization. Along with compiling and sharing group data for reporting purposes, we also use individual data to generate similar reports. This data adheres to legal requirements and does not reveal your identity, as it is not linked to you either directly or indirectly. This may involve merging your travel history for Management Information Reports.

Sensitive Data

Under this section, certain types of sensitive data are included. At our institution, we gather Personal Data from you, which includes details on your well-being and personal convictions. This information is then utilized to determine services based on your dietary preferences.

Methods of Data Collection

Our primary focus is complying with your region's data protection laws when gathering personal information. This data is obtained from the submissions you provide during our interactions. While we do collect personal information directly from you, we may also receive it through surveys or feedback, unless you wish to remain anonymous or use an alternate name.

Direct Interaction

Face-to-face communication without any hindrances or go-betweens is considered a direct interaction. This form of interaction can involve a wide range of people, including friends, relatives, colleagues, or even unfamiliar individuals.

Publicly Accessible Resources

Some resources that are accessible to the public include information collected from readily available sources regarding individual identification and contact details.

Utilization of Personal Data

One way to manage your personal data is through utilization. Your personal information is exclusively used in situations where:

• To successfully manage your case and provide our services, it is crucial for us to carry out the required processing.
• It is crucial that we carry out the processing in order to meet our legal responsibilities.
• The handling of your personal data is carried out in the lawful interests of us or any third-party recipients.

Disclosure of Personal Information

Moreover, travelflairz.com may share your personal information with third-party entities involved in fulfilling the aforementioned goals. These may include, but are not limited to, airlines, hotels, and other service providers.

International Data Sharing

At travelflairz.com, we prioritize the protection of your personal information. To ensure a smooth travel experience, we may need to exchange your data with other companies in our group as well as our local TMC Partners and Service Providers. This is essential for fulfilling any contractual obligations between you, your company, or your travel sponsor.

Data Security and Retention

Ensuring the safety and security of data is an essential aspect that cannot be overlooked. Proper measures must be implemented to protect sensitive information from potential threats. Comprehensive measures have been implemented to safeguard your personal information from accidental loss, unauthorized use or access, tampering, or exposure.

Your Entitlements

Under certain scenarios, data protection laws safeguard your personal information. These rights include:

• Your personal information.
• Modification or removal of your information.
• Limiting the handling of personal data and the option to revoke consent for its processing.

Contact Information

ALMAR INTERNATIONAL LIMITED, our company, has achieved certifications for ISO/IEC 27001:2022 and ISO 27701:2022 standards (Certificate no. US-ARNT-24-0410004 and US-ARNT-24-0410005) from www.uscertifications.uk.

The unit number for Unit-S is located on the first floor of Mau Lam Commercial Building, situated at 16-18 Mau Lam Street in Jordan, Kowloon, Hong Kong. Its postal code is 999077.

Should you have any concerns or questions about the handling of your personal information, please feel free to contact us via email at support@almar.hk.